Call Center Operations Manager in Washington, DC at Maximus

Date Posted: 12/29/2020

Job Snapshot

Job Description

Position responsible for planning, directing, coordinating, and overseeing the customer service for DC Health Link Exchange Contact Center for HBX. Responsibilities include all aspects of direct service delivery, including improving performance, productivity, and efficiency through best practices. The focus is managing a team of Supervisors while working with the client to adhere to all contractual service level agreements set forth by the program.

1)Establish goals and objectives that support overall strategies to meet contractual requirements.
2)Plans, develops, and schedules priorities for achieving goals and contractual requirements.
3)Produces and reviews telephonic, productivity, and quality reports.
4)Reviews results of forecasts, and modeling exercises to provide direction and guidance.
5)Assists Project Director to set and manage overall strategic and financial direction of the department.
6)Manages call center team supervisors including performance appraisals, mentoring, and professional/development guidance.
7)Reviews guidelines, procedures, rules, and regulations; and, monitors compliance.
8)Represents MAXIMUS at business meetings and client meetings as assigned.
9)Ensures that Customer Service Representatives are provided with up-to-date knowledge of all applicable programs associated with the Center.
10)Participates in process and team meetings in order to identify and recommend changes to policies and procedures in compliance with the contract.
11)Performs other duties as assigned by management.

Education Required: Bachelor's degree from an accredited college or university in a health or social
services field preferred or 4 - 6 years of equivalent experience considered in lieu of degree.

Experience Required: Three to four years experience preferred in managing the operations of a call center, improving team performance through professional or related experience. Must have good organization skills, be detail oriented, and able to speak with all staff level clearly and professionally on a daily basis. Experience with Microsoft Word, PowerPoint, and Excel is required; Managing staff in a virtual setting with groups up to 70 using Zoom is required.

Experience Preferred: Preferred experience includes: Medicaid, CHIP or commercial health insurance; developing successful Operational in a Call Center setting to increase and enhance staff knowledge.


 

Essential Duties and Responsibilities:
- Ensure project compliance with all operational requirements of the contract as well as corporate policies.
- Manage Customer Service and Outreach Programs.
- Manage direct reports and the cost- effective operation of all project tasks.
- Supervise subcontractors that provide services to program.
- Oversee audits of operations.
- Produce monthly Service Level Agreement (SLA) report for client, as well as ad hoc reporting.
- Collaborate with other Managers to ensure effective coordination of activities.
- Develop and implement operational policies and procedures in collaboration with other key stakeholders.
- Establish and maintain effective relationships with clients and other external entities.
- Oversee the development and implementation of innovative methodologies to improve service levels and overall operation efficiency.
- Supervise the project’s quality assurance and training programs as well as corrective actions to ensure compliance.
- Monitor performance against key indicators established internally or by the clients.
- Generate solutions to issues or complex problems.
- Develop performance goals and objectives for staff, and monitor achievement of those goals.
- Perform other duties as may be assigned.

Minimum Requirements:
- Bachelor degree or equivalent combination of education, technical training or work experience considered in lieu of degree. 
- Minimum 3 years of management experience, 5 years of related experience.
- Able to manage large-scale operations, including single or multiple sites.
- Proven ability with operational analyses, processes and performance indicators.
- Capable of performing comfortably in a fast- paced, deadline-oriented work environment.
- Strong client management skills.
- Able to successfully execute many complex tasks simultaneously.
- Excellent organization, written and verbal communication skills.
- Capable of working as a team member as well as independently.


 
  • This role will also be involved with Workforce Planning.
  • Will manage both on-site and remote employees.

MAXIMUS Introduction
Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.
 
EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.