Sr. Specialist-Subcontracts in Falls Church, VA at Maximus

Date Posted: 4/3/2021

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    4/3/2021

Job Description

The Sr. Specialist role requires thorough knowledge of the rules and regulations of government contracting and understanding of the requirements of government sales. The Sr. Specialist will be responsible for providing administrative and management support to a portion of the MAXIMUS Federal Subcontracts Department portfolio. The successful candidate will serve as the primary Subcontracts point of contact for an operating unit within the Federal segment, support proposal activities, as well as performing the entire subcontracting life cycle from award and execution to close-out and archiving. The Sr. Specialist will work with Subcontracts and Contracts Department Managers, Directors and VP, Business Development and client facing company VPs, Directors and Program Managers on contractual activities both pre- and post-award.

Essential Duties and Responsibilities include:
•Review solicitations and prepare specialized and/or non-routine response for proposals.
•Work directly with Business Development assisting with the overall procurement approach.
•Analyze significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure, ultimately reducing risk to the company.
•Provide authoritative guidance to internal business teams on corporate goals and objectives relating to subcontract activity.
•Interact and communicate as appropriate with finance/accounting and business team disciplines for kickoff meetings, resolution of subcontract issues, and disputes.
•Develop negotiation strategy and assist with negotiations on subcontract issues.
•Coordinate with Subcontracts/Contracts Managers and industry counterparts to obtain administrative documentation required to ensure subcontract files and regulatory compliance with approved purchasing systems (CPSR).
•Manage subcontract change control process.
•Maintain subcontract data base and associated files.
•Execute entire subcontracting life cycle, from participation in proposal preparation through award and execution to close-out and archiving.
•Lead compliance tracking in all areas of performance required by the subcontracts agreements.
•Provide client, project, operations and corporate compliance reporting and analytics.
•Monitor and report on Service Level Agreements (SLAs).
•Meet with customers and third-party auditors as required and ad-hoc.
•Oversight of external auditors and vendor quality assurance audits.
•Deliver regular updates to project management.

Min Qualifications:
Bachelor's degree (or equivalent experience) with 5+ years of experience; Advanced degree, certification, or professional designation preferred.
Develop solutions to a variety of complex problems.
Work requires considerable judgment and initiative.
Exert some influence on the overall objectives and long-range goals of the organization.

Preferred Qualifications:
Experience in any of the following areas –
•GSA Schedules and GWAC Contracts
•Small Business Regulations (Small Business Plans, Small Business Participation Plans)
•Organizational Conflict of Interest
•Regulatory Compliance (FAR, DFARS, or Agency Specific)
•Employment and Service Contract Regulations
•Contractor Purchasing System Review (CPSR) compliance


 Job Summary

Essential Duties and Responsibilities: - Lead compliance tracking in all areas of performance required by the contracts and vendor agreements. - Provide client, project, operations and corporate compliance reporting and analytics. - Monitor and reports on Service Level Agreements (SLAs). - Meet with subcontractors, vendors and third party auditors. - Develop business continuity, disaster recovery and document archiving reports. - Oversight of external auditors and vendor quality assurance audits. - Deliver regular compliance updates to project management. - Ensure staffing/operations/quality management plans appropriately updated. Minimum Requirements: - Bachelor's degree with 5+ years of experience; Advanced degree or professional designation preferred. - Develop solutions to a variety of complex problems. - Work requires considerable judgment and initiative. - Exert some influence on the overall objectives and long-range goals of the organization.


Education and Experience Requirements

US Citizenship is required.



Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.