Staffing Coordinator in Lawrence, KS at Maximus

Date Posted: 5/6/2021

Job Snapshot

Job Description

Are you passionate about details and accuracy? Can you maintain a high level of confidentiality? If so, we may have the perfect job for you! This role will support the Human Resources function across MAXIMUS performing administrative tasks on the phone, via email or chat. Candidates must be professional and pleasant with exceptional verbal and written communication and interpersonal skills.

 Job Summary

Essential Duties and Responsibilities:
-Ensures that all pertinent recruiting and onboarding documentation is accurate and ensure contract specific requirements and language are included in applicable offer letters.
- Initiates and monitors background investigations and contacts candidate when adverse information is found. Packages candidate’s background information and dialog for Adjudication team review and approval.
- Tracks drug screening offer acceptance and paperwork initiation.
- Ensures all pre-employment paperwork is completed before finalizing hire actions.
- Processes and updates all actions using our applicant tracking system.
- As needed, coordinates candidate follow-up actions with the local Recruiting and Human Resources staff.
- Responsible for the accurate reporting of employment-related data via Excel spreadsheets.
- Participates in audits to ensure accuracy and quality of work.
- Answers Human Resources Shared Services tickets and answers phone calls from Recruiters and Field HR staff.
- Maintains a high degree of accuracy and organization to minimize errors.
- Attends team meetings to share status of pending background checks.
- Assists Teammates with their workloads and acts as a team player.
- Evening and weekend work are required during peak periods.

Minimum Requirements:
- High School Diploma with 1-2 years of experience.
- May have additional training or education in area of specialization.

- Experience with Human Resources applications including Workday, iCIMS Applicant Tracking System and Deltek Time keeping is desired.

- Requires proficient use of Microsoft Office applications including Outlook, Word and Excel.

- Ability to multi-task and perform in a fast pace environment.

- Maintain confidentiality and exercise good judgment and discretion in performance of all tasks.

- Requires good organizational, problem solving and time management skills.

- Must be a self-starter and have the ability to work successfully both in a team environment and independently.

- Must be able to maintain a professional demeanor especially during difficult and stressful situations.

- Work on assignments that are routine in nature, with responsibilities easily learned on the job.
- Acquire job skills and learns applicable policies and procedures to complete routine tasks.
- Able to read, understand & perform assignments within prescribed guidelines.
- Communicate routine information in a clear and accurate way with internal & external contacts.

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.