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Executive Admin in Reston, VA at Maximus, Inc.

Date Posted: 7/5/2018

Job Snapshot

  • Employee Type:
  • Location:
    Reston, VA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

This position encompasses both in-depth and routine administrative functions, including daily support of office administration, calendar management, meeting logistics, travel arrangements, and preparing check requests, expense reports and vendor invoices. The person in this role will be extremely detail-oriented; have the ability to prioritize multiple demanding tasks; anticipate the executives’ needs; and demonstrate superior initiative, aptitude for problem solving, and practice the highest degree of confidentiality.

Must be able to work with minimal supervision or guidance. 

  • Organizes and maintains executive calendar, schedules travel, coordinates meetings, and screens incoming calls
  • Completes assigned administrative duties to include submittal of expense reports and vendor invoices, purchases office supplies and maintains contact list
  • Plans and facilitates meetings and events including lunch meetings for business purposes
  • Supports executive team members with expense reports, meeting coordination and vendor set up
  • Works collaboratively and in a supportive fashion with administrative staff, employees and management
  • Performs other duties as may be assigned by leadership
The Ideal Candidate will Possess the Following Additional Education and Experience

  • High school diploma (or GED Equivalence) required
  • Bachelor's degree from an accredited college or university preferred
  • Previous executive related administrative support required
  • Ability to type at least 60 words/minute
  • Must be proficient with MS Office Suite –with particular preference for PowerPoint and Word proficiency
  • Must be self-motivated with ability to multi-task and maintain high level of confidentiality
  • Personable and ability to interface in a professional manner with clients and multi-level management
  • Excellent organizational, written, and verbal communication skills
  • Ability to perform comfortably in a fast-paced, deadline-oriented work environment
  • Ability to work as a team member, as well as independently

EEO Statement EEO Statement
Active military service members, their spouses, and veteran candidates often embody the core competencies MAXIMUS deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you

A committed and diverse workforce is our most important resource.

MAXIMUS is an Affirmative Action/Equal Opportunity Employer.

MAXIMUS provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.